“We spent literally an hour trying to decide which whether the to use a period, capital letters, or the size of the boxes in the presentation. All this discussion went back and forth for so long that I could not believe we could waste all this time on something so trivial. But then again, all of our prep meeting are like this. It seems more time is spent on this than the actual content.”
As my friend told me this, I could just see her stomach churning as she was regretting going into work for the prep session for yet another monstrous deck.
I had lunch with a CHRO friend of mine last week when she told me the story of a vendor presenting a 70 plus PowerPoint slide deck. By the time they were finished, everyone was just plain exhausted and worn out.
But did they get they content right? Well, yes and no.
70 plus slides? Rethink your presentation
PowerPoint has taken over corporate endeavors. You know it is a “major” meeting when someone has a deck of slides. When I see that my thought always is — what in the hell did we use before deck? We talked it through, I think.
I remember reading once about a CEO who would wait until people came in with slides, and he would say, “Just walk me through it and forget the deck.” He didn’t like the time wasted on PowerPoint decks. He just wanted them to tell the story.
I recall presenting a few weeks back and I used an age old technique. I started off by telling a story based on what we were discussing. By framing this story up front, I got instant audience connection to what we were talking about. My deck was a print out with only two (2) slides. We had a great discussion and I did not even pull that tiny deck out until near the end of the meeting.
If you need a 70 slide PowerPoint deck to get your point across, maybe you need to rethink your presentation. Do you actually need all those pages? Not only that, but when you see this level of volume you can rest assured that the slides are busy with circle, semi-circles, multiples of everything, fade in/fade out, etc.
Have you ever driven down a highway and noticed a billboard while you are driving at 60 plus mph? With one glance, you got it. The more info that you add, the less clear your message is.
Is your deck the teleprompter?
I tend to think that these large PowerPoint decks are the cousin of the teleprompter and the brother of the notecards. It makes sure that you will not forget anything. If I put everything on a slide, it keeps me on track.
I remember a politician a few years back got on stage and her notes got pulled out of order — and she was flustered. She kept asking for time to get her notes straight. She was frozen and she could not continue her speech.
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It makes me wonder: What would happen if your deck was misplaced and you had to do it solo without the aid of the slides?
However, if you concentrate on your story and what you are trying to tell, you will become a lot more confident, and that makes for a stronger connection with your audience.
Simplicity has benefits
The Harvard Business Review‘s Nancy Duarte judges PowerPoint presentations by applying the “glance test,” saying that it should take no more than three (3) seconds for viewers to intellectually process and comprehend a slide.
Simplicity has its benefits. If they are going to read or glance, make it so that they can get to your point within three seconds.
Take a quick look at the slide here and you get what simplicity means. This allows you to tell your story and make the story the business case and tell a compelling story.
So next time you feel a deck beckoning you, let your story be the real story, which will be remembered a lot longer than a 70 plus slide deck.